Time Tracking — Now Live
Track Time Instantly.
Bill Clients. Keep Work Moving.
TepinTasks has full time tracking built right in — one-click timers, a visual daily time card, billable tagging, and QuickBooks sync. No separate app. No juggling tools. Just your work, tracked.
✓ Time tracking live today ✓ Built for multi-client VAs ✓ Transparent, stable pricing ✓ QuickBooks integration
HOW IT WORKS
Time tracking that actually fits your day
Designed for VAs managing multiple clients — not retrofitted from a corporate project tool.
Tap to Start
One click starts the timer on any task. Switch clients and TepinTasks automatically pauses the previous timer. No double-logging, no gaps.
See Your Day
The visual Daily Time Card shows every billable block as a color-coded entry. You always know where your time went — and where it’s going.
Mark It Billable
Set billing defaults per client group so entries are tagged correctly without thinking about it. Switch individual entries whenever needed.
Sync to QuickBooks
When work is done, billable time flows to QuickBooks automatically via Zapier. Unbilled → Synced → Billed. Your invoicing runs itself.
FEATURES
Time tracking is just the beginning.
TepinTasks is your full execution layer — task management, scheduling, client intake, and billing all in one place. No extra apps to stitch together.
One-Click Timers
Start, stop, and switch timers directly from your task list. Contiguous mode ensures zero unbilled gaps in your day.
Talk To Task™ Integration
Voice-record a client brain dump and TepinTasks transcribes it into organized, ready-to-work tasks. Even voice-controlled time tracking.
Request Link™ Client Intake
Clients submit requests through a branded portal that converts directly into tasks. No more chasing down instructions via email.
Backfill Time Manually
Forgot to click Active? Set the start time after the fact and keep your entries accurate, even when the day didn’t go as planned.
Visual Daily Time Card
Drag tasks onto a visual time grid to log entries. See your full day as a timeline — and spot where billable time is going.
Billable Defaults per Client
Set billing rules at the client group level. Every entry is tagged correctly without manual effort on every task.
Web + Mobile, Always in Sync
Start a timer on your browser, continue on mobile. Auto-stop and auto-start keep your entries accurate across devices.
Automatic Timer Switching
Start a new task and TepinTasks pauses the old one automatically. Multi-client days stay clean without manual stops.
Voice Notes on Entries
Record a quick audio note on any time entry for context. No more trying to remember what you did after the fact.
QuickBooks Sync via Zapier
Smart webhooks fire only when time is billable and ready. Billable time moves from TepinTasks to QuickBooks automatically — no manual exports.
Billing Status Workflow
Track every entry through a clear Unbilled → Synced → Billed pipeline. Nothing falls through the cracks at invoice time.
HOW WE COMPARE
More than a time tracker.
Most time tracking tools do one thing. TepinTasks does the whole job — time, tasks, client intake, and billing in a single platform.
Transparent Pricing
Transparent Pricing
Transparent, stable pricing.
TepinTasks pricing is based on what your team needs today — straightforward tiers, no surprises at renewal.
REAL TALK
Sound familiar?
“The phone rang. I forgot to click Active. Now I’m guessing how long that task actually took — and whether I should bill for it.”
A scenario every VA knows. TepinTasks lets you backfill time manually — set the start time after the fact and keep your entries accurate, even when the day didn’t go as planned.
Making the switch is easier than you think.
You don’t need to spend a weekend migrating. Get up and running in TepinTasks in the time it takes to finish your morning coffee.
Create your account
Add your clients as groups
Connect QuickBooks via Zapier
Start tracking today
Ready to track time and get back to the work that matters?
Full time tracking, task management, client intake, and billing — all in one place, built for the way VAs actually work.
No credit card required to start. | TepinTasks — From ToDo ToDone™
