One engine. Every model. Your whole team.

AI,
Organized.

You’re already using AI. Your team is already using AI. Nobody’s using the same context. Sessions close. Knowledge forks. Work gets lost. TepinTasks is where all of it comes together.

Before you say “I already have persistence”
Persistent is not the same as organized. Claude has Projects. ChatGPT has memory. They’re better chat windows — for one person. Your team still can’t share the context. The work still isn’t connected. The knowledge still isn’t permissioned, cited, or traceable. A better chat window is still just a chat window.

“I loaded everything into an AI tool. I’m good.” — And then what?

A chat window

  • One person. One session. Gone when you close it.
  • Your team has no access to what you learned.
  • Nobody can build on it tomorrow.
  • No permission layer — everyone sees everything or nothing.
  • Can’t share it with a client through a secure link.
  • No audit trail. No cited sources. No proof.
  • The knowledge existed. The chat window kept it.

TepinTasks

  • Persistent. Your knowledge lives in a Datastore that doesn’t close.
  • Shared. Your team works from the same intelligence — with clear lines on who sees what.
  • Compounding. Every document, session, and capture makes it smarter over time.
  • Permissioned. Your CFO’s data room stays separate from your VA’s workspace.
  • Shareable. Send a client a secure, queryable link — no account required.
  • Cited. Every AI answer traces back to a source you can verify.
  • Connected to the work. AI inside every task knows the full context — the client, the project, the knowledge behind it.

How it works

From scattered knowledge to organizational intelligence

One engine underneath everything. Your content goes in — as documents, voice, or photos. Cited answers come out — inside tasks, coaching, and onboarding.

🎙
Capture
Talk it or snap it. Voice notes and photos become structured, confirmed task rows — not text in a chat window.
🗂
Store
Documents, OneDrive files, and captured data flow into your private Datastore — indexed, permissioned, and permanent.
🧠
Embed
Content is chunked and embedded so AI can reason across it — scoped to your account, not the internet.
💬
Answer
In tasks, in coaching, in onboarding — AI answers from your knowledge, with numbered citations you can trace.

What’s live

One engine. Every surface.

These aren’t separate AI tools bolted together. The same retrieval engine — grounded in your Datastore — runs inside every one of them.

Live

Talk to Task

Record a voice note from your browser. AI transcribes it and builds structured task rows on a confirmation grid — you approve before anything is saved. Fully searchable. Every word, indexed.

Learn more →

Coming soon

Picture to Task

Snap a photo of a scorecard, whiteboard, or form. AI extracts structured data rows with confidence signals — amber flags anything it wasn’t certain about before you confirm.

Coming soon

AI in the task

An assistant inside every task that knows the full context — the client, the project chain, and the knowledge base behind it. It proposes. You confirm. Nothing changes without your approval.

Coming soon

Your Datastore

Upload your documents — PDF, DOCX, PPTX, XLSX, CSV, images — or connect OneDrive. They get indexed automatically and become the source for every AI answer in your account. Persistent. Queryable. Yours.

Coming soon

AI Coach & Persona

A coaching AI grounded in each client’s own performance data and your methodology. Cited answers, curriculum suggestions, and quick replies — in your voice. Your expertise, delivered at scale.

Coming soon — Team tier

Data Rooms

Package your Datastores into a secure, AI-queryable room and share it with clients, partners, or investors via trackable links. They can ask questions of your knowledge — without downloading your files.

AI as a team sport. With clear lines of ownership and access.

Cited answers

Every AI response carries numbered citations. See exactly which document and which section every answer came from. No guessing at the source.

Propose, then confirm

The in-task assistant drafts and proposes. Nothing is written, assigned, or changed in your work until you approve it.

Permissioned by design

Your Datastore is scoped to your account. Group members see only what they’ve been granted. Your CFO’s data room stays separate from your VA’s workspace.

Confidence signaling

Picture to Task flags uncertain extractions with amber indicators — so you know exactly what to verify before it becomes a record.

Revocable sharing

Data Room links are tokenized, email-verified, and revocable. You control whether recipients can query, view, or download — and you can cut access at any time.

Persistent and compounding

Unlike a chat session, your Datastore grows over time. Every document added, every capture made, every coaching session run makes the knowledge base more useful — for everyone with access.

Powered by leading AI models including Anthropic Claude. TepinTasks uses Claude for chat and analysis, OpenAI embeddings for search, Whisper for voice transcription, and GPT-4 Vision for photo extraction.

Your knowledge base is waiting to be useful.

Connect your documents. Capture what you see and say. Ask questions that get cited answers — from your content, with sources. All of it starts with a free account.

Start free — no card required

AI features unlock at the Datastore tier and above.