You’re running a
professional operation.
Your inbox isn’t.

The intake problem

The breakdown happens
before you even start working.

The request comes in wrong. Half the details are missing. You have to chase the client for clarification — which feels unprofessional, takes time, and sometimes still doesn’t get you what you need. You end up doing the task twice or making assumptions and hoping for the best.

This isn’t a you problem. It’s a missing system problem. Without a structured intake point, clients will always default to whatever is easiest for them — and easiest for them is almost never easiest for you.

The fix

Request Link™

A branded intake link that gives your clients one clear, professional way to send you work — voice or text, from anywhere. It lands organized, detailed, and ready to act on. No chase required.

• Client records the request — voice or text — in seconds
• AI transcribes, cleans up, and organizes it automatically
• Flows directly into your task list with the details already there
• QR code, link, or embedded — works however your clients work

See Request Link in action →

The capture problem

You hear it. You note it.
You lose it. You do it again.

Your client sends a voice note — whatever app they use. You listen. You decode what they actually want. You transcribe it by hand. You build the task from your notes. Then another one arrives. That loop — receive, listen, decode, transcribe, organize, repeat — is eating real hours out of your week on work that should take seconds.

And when it’s done, it disappears. You can’t search a voice note from three weeks ago. You can’t find what a client said in passing without listening to everything again. The information existed — it just never had anywhere to actually live.

The fix

Talk To Task™

Capture tasks by voice — yours or theirs — with instant AI transcription. Brain dump everything in your head. Record a client update on the fly. It hits your task list clean, organized, and ready to work. And unlike every other voice tool out there, your voice notes in TepinTasks are fully searchable — so what was said three weeks ago is findable in three seconds.

• Instant AI transcription — no manual cleanup, no more Voxer loops
• Suggests assignments, due dates, and context automatically
• Original audio saved alongside the transcription
• Voice notes are searchable — your spoken words finally have a home
• Works for your voice or theirs — same clean result either way

See Talk To Task™ in action →

The hours problem

You did the work.
Now prove it.

The client questions the invoice. Or you’re sitting there at the end of the week trying to reconstruct what you did from memory and message threads. Either way it’s an awful position — defensive, uncertain, and eating time you don’t have.

Your time has real value. You shouldn’t have to fight to get paid for it accurately. And you shouldn’t be estimating when the answer can be exact.

The fix

Time Tracking

One-click tracking that starts when you start a task and stops when you finish. Every hour tagged, organized by client, and ready to send — without ever leaving your work. Syncs directly with QuickBooks so invoicing takes seconds, not an afternoon.

• Start a task — timer starts. Finish it — timer stops.
• Billable hours tagged by client and project automatically
• QuickBooks integration — your hours flow straight into invoices
• No guessing. No reconstructing. No uncomfortable conversations.